Free Place Card Maker — Printable Place Cards, Escort Cards & Table Numbers

Printable place cards from your guest list, in minutes

The Quicklyzer Place Card Maker turns a guest list into print-ready place cards, escort cards and table numbers for weddings, dinner parties, galas, conferences and holiday tables. Paste your names or import the spreadsheet you already have, pick a design, and print every card in one go. There is no sign-up, no watermark and no limit on guests, and your guest list never leaves your browser.

Most online place card editors make you type each name into a separate card. This tool works the other way round: the list comes first, and every card, sheet and helper list is built from it, so a late change takes seconds instead of a reprint marathon.

Four kinds of cards from one list

• Place cards (folded tent) sit at each setting. The name can be printed on both sides of the fold, so guests across the table can read it too.
• Flat cards for card holders, stands, napkins or plates.
• Escort cards for the welcome table: guest name plus a large table number, automatically sorted A–Z by last name so guests find themselves quickly.
• Table numbers: one large card per table, taken from the tables in your list (named tables such as “Head Table” work too), or simply numbered 1 to N.

How to make place cards

1. Add your guests. Paste a list (one guest per line, with optional table and meal), import an Excel, CSV or TXT file, or reuse the plan from our Seating Chart Maker with one click.
2. Choose the card type and size. Classic 3.5 × 2 in, small, wide, metric 90 × 55 mm, large, or any custom size in inches or millimetres. Choose US Letter or A4 paper.
3. Pick a template and fine-tune fonts, colours, name style, size and an optional event line such as “Emma & Liam · June 12, 2027”. Add your logo or monogram if you like.
4. Check the preview. Step through every card and see the exact print sheets, including how many cards fit per page.
5. Print or save as PDF, then cut along the marks and fold.

Want the full walkthrough, including how to word names, when to print and how to cut and fold neatly? Read our step-by-step guide to making place cards.

Features that save real time

• Smart import – recognises header rows such as First Name / Last Name / Table / Meal / Dietary, splits commas, tabs and semicolons, handles “Last, First” lists and skips duplicates.
• Long names always fit – each name is shrunk just enough to stay on one line, so “Alexander Fitzgerald-Montgomery” prints as neatly as “Ava”.
• Meal markers for servers – a small colour dot with a code (B, C, F, V…) shows each guest's entrée. Meals are fully editable, or show the meal as text, or hide it.
• Caterer summary – a printable table of meal counts per table plus a per-table guest list with dietary notes, ready to send to your venue.
• Alphabetical seating list – a “Find your seat” sheet sorted by last name for the entrance or the planner's clipboard.
• Blank cards for late additions, with a writing line for a hand-lettered name.
• Accurate print layout – the tool picks the orientation that fits the most cards, centres them, and adds cut and fold marks outside the cards (or thin outlines, or nothing).
• Print scale test – a one-page ruler check so your cards come out at the exact size before you use expensive card stock.
• Save project file – keep the list and design as a small file and continue later on any computer. Your work is also kept automatically in this browser.

12 designs for every occasion

Choose from Elegant Script, Classic, Modern, Botanical, Art Deco Gold, Blush Floral, Black Tie, Rustic Kraft, Christmas, Autumn Harvest, Party and Corporate. Every design can be restyled with 19 fonts (script, serif, sans serif and hand-lettered), your own text, accent and background colours, and three name styles: full name on one line, first name large with the surname below, or first name only.

Place card sizes and paper

The most common folded place card shows a 3.5 × 2 inch front, which means a 3.5 × 4 inch piece before folding. On US Letter paper six of them fit per sheet in landscape; on A4 the tool fits four. For table numbers, 5 × 3.5 in, A6 and 6 × 4 in are available. Card stock of roughly 65–110 lb cover (about 175–300 g/m²) folds cleanly and stands upright; check that your printer accepts the thickness.

Place cards vs escort cards

A place card stands at a specific seat and tells guests where to sit. An escort card waits at the entrance and tells each guest which table to go to; they then choose a seat at that table. Many events use both, or escort cards plus a seating chart. Because everything here comes from one list, you can print each set without retyping a single name. Planning the room first? Our step-by-step guide to making a seating chart walks through the whole process.

Private by design

Guest lists contain names and dietary details, so nothing is uploaded. Files are read, cards are built and PDFs are produced on your own device. The list is saved only in your browser's local storage until you clear it.

Printing tips for perfect cards

• In the print window set Scale to 100% or Actual size, never “Fit to page”.
• Turn on Background graphics if coloured backgrounds do not appear.
• Print one test sheet on plain paper first, then switch to card stock.
• Score the fold line with a ruler and a dry ballpoint pen before folding thick card.
• Use a paper trimmer or a craft knife and metal ruler for straight edges.